Category Archives: Planning and Project Management

Project Closure

Project Closure

All projects have to be implemented within a specific period of time, and the process of closing the project is an important aspect of the overall project life-cycle. A Project Closure is often used to bring the project to its final state. It is a report that provides a formal way for closing the project and a place to record the final project outcome. It is linked to and considered the bookend to the project charter. Read more »

RACI Matrix

RACI Matrix

There are many ways to help clarify roles and responsibilities within a project, business process, or change initiative. Some prefer to use a hierarchical structure while others prefer to use a matrix-style format such as the RACI matrix. A RACI Matrix is a tool that brings clarity to the roles people play within a team working towards achieving a common goal. It describes the participation of the various roles in completing the required activities and deliverables. Read more »

Risk Analysis

Risk Analysis

Risk Analysis is a process that helps identify and assess potential threats that could affect the success of a business or project. It allows to examine the risks and includes means to measure, mitigate and control them effectively. It is part of the larger process of risk management although risk management can also refer to the process of controlling and monitoring risks. Read more »

PDCA Cycle

PDCA

The PDCA Cycle is a framework for problem solving, continuous improvement and change. It is widely recognized as the basis of continually improving the quality of processes, products, and services. It is an easy to remember four logical sequence steps: Plan, Do, Check and Act. It provides a simple and structured approach for solving quality-related problems. Multiple iterations of the PDCA cycle may be necessary to solve the problem permanently and reach the ultimate goal state. Read more »

Gantt Charts

Gantt Charts

When managing projects, large number of activities are to be controlled and completed on time. If you miss a deadline, the costs may increase considerably and you may even be penalized. A Gantt Chart is a visual representation that provides an instant overview of the status of a project. It outlines all activities involved in a project against a timescale. A basic Gantt chart simply lists what needs to be done and when. It is often used by any industry that requires project management such as: construction, telecommunications, information technology and management consulting. Read more »

Project Charter

Project Charter

A Project Charter is a one page document that summarizes the fundamental information of a project before it begins. It clarifies the project objectives and scope, addresses the needs of the stakeholders, and defines the roles and responsibilities of the project team. The information in the project charter is critical for obtaining leadership support and commitment to provide the necessary funding and resources. Once signed, it authorizes the project leader to formally start on the project and use the necessary resources and funding to complete the project successfully. Read more »

SWOT Analysis

SWOT Analysis

A SWOT analysis is a simple and structured planning tool for reviewing and assessing the position and health of an organization. It is a scan of the internal and external factors to evaluate the strengths, weaknesses, opportunities and threats for any given situation. It provides the knowledge needed to understand the current situation in order to make more effective decisions and develop more successful strategies. It can be helpful for an entire organization, an individual department, a business unit, a project and even in personal development and career progression. Read more »

RAID Log

RAID Log

RAID Log is a project management tool that is used to store several project information in one place. It serves as a central repository for all risks, assumptions, issues and dependencies related to a project. It allows keeping track of everything happening in your project, making it a useful document in regular project meetings and for audit purposes. RAID stands for Risks, Assumptions, Issues and Dependencies. Read more »

Mind Mapping

Mind Mapping

A Mind Map is a tool that is used to visually organize ideas, thoughts and information. It is simply a collection of words and drawings that organizes thoughts and information around a single topic or problem. It is a nonlinear approach that reflects the way human beings think and organize information in their minds. It has many applications in personal, professional and educational situations. Read more »

Stakeholder Analysis

Stakeholder Analysis

A Stakeholder is any party who may have an interest in an organization action or will be affected by its outcomes. Stakeholders can be organizations, business units, departments, groups or individuals. Primary stakeholders are those who are part of the economic transactions of the business, such as shareholders, customers and employees, while secondary stakeholders are those who are affected by or can affect the business in someway, such as the government and the community. Read more »

Improvement Roadmaps

Improvement Roadmaps

Our long-term project management and process improvement can be very complicated. We can drive with no fixed destination or time constraints. We need to know and understand where we are now, and then find the fastest and simplest way to achieve our targets. A map can always help to find our way! Read more »

Importance Urgency Matrix

Importance Urgency Matrix

“We live in a time pressured world where it is common to have multiple overlapping commitments that all require immediate attention now. Urgency is no long reserved for special occasions, they are an everyday occurrences. How can one manage the flood of responsibilities, do excellent work and maintain a positive frame of mind?” (Stephen Covey)

The Importance Urgency Matrix is an effective method for organizing priorities. Read more »