Category Archives: Planning and Project Management

RACI Matrix

RACI Matrix

There are many ways to help clarify roles and responsibilities within a project, business process, or change initiative. Some prefer to use a hierarchical structure while others prefer to use a matrix-style format such as the RACI matrix. A RACI Matrix is a tool that brings clarity to the roles people play within a team working towards achieving a common goal. It describes the participation of the various roles in completing the required activities and deliverables. Read more »

Risk Analysis

Risk Analysis

Risk Analysis is a process that helps identify and assess potential threats that could affect the success of a business or project. It allows to examine the risks and includes means to measure, mitigate and control them effectively. It is part of the larger process of risk management although risk management can also refer to the process of controlling and monitoring risks. Read more »

PDCA Cycle

PDCA

The PDCA Cycle is a framework for problem solving, continuous improvement and change. It is widely recognized as the basis of continually improving the quality of processes, products, and services. It is an easy to remember four logical sequence steps: Plan, Do, Check and Act. It provides a simple and structured approach for solving quality-related problems. Multiple iterations of the PDCA cycle may be necessary to solve the problem permanently and reach the ultimate goal state. Read more »

Gantt Charts

Gantt Charts

When managing projects, large number of activities are to be controlled and completed on time. If you miss a deadline, the costs may increase considerably and you may even be penalized. A Gantt Chart is a visual representation that provides an instant overview of the status of a project. It outlines all activities involved in a project against a timescale. A basic Gantt chart simply lists what needs to be done and when. It is often used by any industry that requires project management such as: construction, telecommunications, information technology and management consulting. Read more »

Project Charter

Project Charter

A Project Charter is a one page document that is used to summarize the findings of the project definition process at the very start. It clarifies the project objectives and scope, addresses the stakeholders needs, and determines the roles and responsibilities of the project team members. The information in the project charter is critical for obtaining leadership support and commitment to provide the necessary funding and resources. Once signed, it authorizes the project leader to formally implement the project and use the necessary resources and fund to make the project successful. Read more »

SWOT Analysis

SWOT Analysis

A SWOT analysis is a simple and structured planning tool for reviewing and assessing the position and health of an organization. It is a scan of the internal and external factors to evaluate the strengths, weaknesses, opportunities and threats for any given situation. It provides the knowledge needed to understand the current situation in order to make more effective decisions and develop more successful strategies. It can be helpful for an entire organization, an individual department, a business unit, a project and even in personal development and career progression. Read more »

RAID Log

RAID Log

A RAID Log is a project management tool used to store several project information in one place. It serves as a central repository for all risks, assumptions, issues and dependencies that is happening in a project. It allows keeping track of everything happening in your project making it a useful document in regular project meetings and for audit purposes. RAID stands for Risks, Assumptions, Issues and Dependencies. Read more »

Mind Mapping

Mind Mapping

A Mind Map is a tool that is used to visually organize ideas, thoughts and information. It is simply a collection of words and drawings that organizes thoughts and information around a single topic or problem. It is a nonlinear approach that reflects the way human beings think and organize information in their minds. It has many applications in personal, professional and educational situations. Read more »

Stakeholder Analysis

Stakeholder Analysis

A Stakeholder is any party who may have an interest in an organization action or will be affected by its outcomes. Stakeholders can be organizations, business units, departments, groups or individuals. Primary stakeholders are those who are part of the economic transactions of the business, such as shareholders, customers and employees, while secondary stakeholders are those who are affected by or can affect the business in someway, such as the government and the community. Read more »

Improvement Roadmaps

Improvement Roadmaps

Our long-term project management and process improvement can be very complicated. We can drive with no fixed destination or time constraints. We need to know and understand where we are now, and then find the fastest and simplest way to achieve our targets. A map can always help to find our way! Read more »

Importance Urgency Mapping

Importance Urgency Mapping

“We live in a time pressured world where it is common to have multiple overlapping commitments that all require immediate attention now. How can one manage the flood of responsibilities, do excellent work and maintain a positive frame of mind?” (Stephen Covey)

The Importance-Urgency Mapping is an effective method for organizing priorities. Read more »

Gap Analysis

Gap Analysis

Gap Analysis compares two things, what is with what should be. It often helps comparing two different states of something, the current state and the future state. Once the gap is identified, an action plan can be developed to bridge the gap. Read more »